State of Oklahoma
Commission for Rehabilitation Services

Department of Rehabilitation Services
State Office, 3535 NW 58th Street, 2nd Floor
Oklahoma City, Oklahoma 73112

Monday, December 13, 2010, 10:00 am

Agenda

1.

Call to Order and Roll Call

Commissioner Kirk 

 

2.

Statement of Compliance with Open Meeting Act

Commission Assistant 

 

5.

Questions, Concerns, and Comments from the Commissioners

Commissioners 

 

Report Items

6.

Report from the Director

Mike O'Brien, Ed,D.DRS Director

 

7.

State Plan Update:
4.10 Comprehensive System of Personnel Development - Mike Hamrick, HR Programs Manager
- Relationship with Higher Ed
- Staff Development Accountability Project
- Personnel Standard
- Dissemination of Information to Staff

4.11(a) Statewide Assessment (Statewide Needs Assessment Phase I and Phase II) - Melinda Fruendt, VR Projects Coordinator; Milissa Gofourth,ORC; Theresa Hamrick, ORC Programs Manager

4.11(b) Annual Estimates - Melinda Fruendt, VR Projects Coordinator

4.11(c)(3) Order if Selection - Melinda Fruendt, VR Projects Coordinator

4.11(d) State Strategies - Melinda Fruendt, VR Projects Coordinator

 

8.

Financial Reports as of October 31, 2010
FY2011
FY2010

Cheryl GrayChief Financial Officer

 

9.

Personnel Activity Report

Goli DunkleMSD Administrator

 

10.

Report from the Oklahoma Rehabilitation Council

Theresa HamrickORC Programs Manager

 

11.

Review and Discussion of Proposed VR/VS Policy Changes:
DRS Policy, Chapter 1. Administrative Operations
DRS Policy, Chapter 3. Management Services Division
DRS Policy, Chapter 10. Vocational Rehabilitation and Visual Services
DRS Policy, Chapter 15. Oklahoma Library for the Blind and Physically
 Handicapped
612:1-9-3. Required statement on DRS printed documents [AMENDED]
612:1-11-16. Providing reasonable accommodation [AMENDED]
612:1-13-5. Awareness [AMENDED]
612:1-15-2. Availability of manual [AMENDED]
612:1-15-4. Relationship of DRS manual to Oklahoma Administrative Code
 [REVOKED]
612:10-1-1.1. Legal Authority [NEW]
612:10-1-1. Purpose [AMENDED]
612:10-1-2. Definitions [AMENDED]
612:10-1-3. Basic purpose and philosophy of rehabilitation programs
 [AMEMDED]
612:10-1-3.1. Procedural exceptions [NEW]
612:10-1-3.2. Pilot projects [NEW]
612:10-1-4. Consultants (medical, dental, and psychological) [AMENDED]
612:10-3-1. Guidelines for determining client participation in service costs
 [REVOKED]
612:10-3-3. Client participation in service costs and financial status
 determination [AMENDED]
612:10-3-5. Basic living requirements [AMENDED]
612:10-3-6. Income, Assets and Liabilities [AMENDED]
612:10-3-7. Liabilities [REVOKED]
612:10-7-1. Overview of Vocational Rehabilitation and Visual Services
 [AMENDED]
612:10-7-4. Basic eligibility requirements for vocational rehabilitation services
 [REVOKED]
612:10-7-5. Factors affecting eligibility [REVOKED]
612:10-7-6. Assessment for determining eligibility [REVOKED]
612:10-7-7. Evidence of ineligibility [REVOKED]
612:10-7-8. Order of selection [REVOKED]
612:10-7-11. Counseling and guidance [REVOKED]
612:10-7-21. Processing incoming referrals [NEW]
612:10-7-21.1. Information and referral system [NEW]
612:10-7-22. Application [NEW]
612:10-7-23. General health checklist [REVOKED]
612:10-7-24. Basic eligibility requirements for vocational rehabilitation services
 [NEW]
612:10-7-24.1. Assessment for determining eligibility [NEW]
612:10-7-24.2. Trial Work Experience and Extended Evaluation [NEW]
612:10-7-24.3. Ineligibility procedures [NEW]
612:10-7-24.4. Closed — Not Accepted for Services [NEW]
612:10-7-25. Order of selection [NEW]
612:10-7-26. Evaluation [REVOKED]
612:10-7-31. Transfer of cases [AMENDED]
612:10-7-34. Case finding and referrals [REVOKED]
612:10-7-35. Processing of referrals and the information and referral system
 [REVOKED]
612:10-7-45. Case statuses and case flow [AMENDED]
612:10-7-47. Application Status [REVOKED]
612:10-7-48. Trial Work Experience and Extended Evaluation [REVOKED]
612:10-7-49. Closed – Not Accepted for Services [REVOKED]
612:10-7-50. Eligibility Status - accepted for services and IPE under
 development [AMENDED]
612:10-7-50.1. Assessment for determining rehabilitation needs [NEW]
612:10-7-51. Individualized Plan for Employment [AMENDED]
612:10-7-52. Provision of Services [AMENDED]
612:10-7-55. Job Ready [AMENDED]
612:10-7-56. Employment [AMENDED]
612:10-7-58. Closed Rehabilitated [AMENDED]
612:10-7-61. Ineligibility reviews [REVOKED]
612:10-7-62. Post-Employment services [AMENDED]
612:10-7-63. Post-Employment services completed [AMENDED]
612:10-7-87. Actions requiring supervisor's approval [AMENDED]
612:10-7-98. General guidelines for physical and mental restoration services
 [AMENDED]
612:10-7-99. Braces [REVOKED]
612:10-7-100. Chiropractic treatment [REVOKED]
612:10-7-102. Dental services [REVOKED]
612:10-7-103. Dialysis or treatment of end-stage renal disease [REVOKED]
612:10-7-104. Drugs and supplies [REVOKED]
612:10-7-105. Hearing aids [REVOKED]
612:10-7-106. Hospitalization [REVOKED]
612:10-7-107. Intercurrent illnesses [REVOKED]
612:10-7-108. Laboratory work and X-rays [REVOKED]
612:10-7-109. Low vision services [REVOKED]
612:10-7-110. Medical examinations [REVOKED]
612:10-7-112. Nursing services [REVOKED]
612:10-7-113. Physical therapy [REVOKED]
612:10-7-114. Post-operative care of cataract patients [REVOKED]
612:10-7-115. Prosthetic eyes, glasses and other optical aids [REVOKED]
612:10-7-116. Prosthetic limbs [REVOKED]
612:10-7-117. Psychiatric and psychological treatment [REVOKED]
612:10-7-118. Speech therapy/training [REVOKED]
612:10-7-119. Surgery and medical treatment [REVOKED]
612:10-7-120. Wheelchairs and other durable medical equipment [REVOKED]
612:10-7-131. Transportation [AMENDED]
612:10-7-142. General guidelines for training services [AMENDED]
612:10-7-144. Training to meet individual needs [REVOKED]
612:10-7-145. Counseling activities during training program [REVOKED]
612:10-7-146. Training progress reports [REVOKED]
612:10-7-148. Types of training [REVOKED]
612:10-7-149. College and university training [AMENDED]
612:10-7-150. Continued eligibility for college or university training [AMENDED]
612:10-7-151. Duration of college and university training [REVOKED]
612:10-7-152. Payment of tuition and fees at colleges and universities
 [AMENDED]
612:10-7-153. Textbook allowance for college and university students
 [REVOKED]
612:10-7-157. Out-of-state training [AMENDED]
612:10-7-158. Training for individuals in custody of the Department of Corrections [AMENDED]
612:10-7-159. Privately owned business and trade schools [REVOKED]
612:10-7-160. Payment of tuition and fees at privately owned business and
 trade schools [REVOKED]
612:10-7-161. Public and private vocational schools [AMENDED]
612:10-7-162. Supplies and training tools for business, vocational and trade
 schools textbooks, supplies, training tools and equipment [AMENDED]
612:10-7-164. Personal and work adjustment training [AMENDED]
612:10-7-166. Tutorial training [AMENDED]
612:10-7-179. Overview of Supported Employment Services [AMENDED]
612:10-7-181. Integrated settings [AMENDED]
612:10-7-182. Competitive employment for supported employment clients
 [AMENDED]
612:10-7-183. Ongoing support services [AMENDED]
612:10-7-184. Extended services [AMENDED]
612:10-7-185. Provision of supported employment services [AMENDED]
612:10-7-186. Overview of Employment and Retention Services [AMENDED]
612:10-7-188. Provision of employment and retention services [AMENDED]
612:10-7-189. Competitive employment for Employment and Retention [NEW]
612:10-7-195. Personal assistance services [AMENDED]
612:10-7-199. Reader/recording services [AMENDED]
612:10-7-200. Library for the Blind and Physically Handicapped [REVOKED]
612:10-7-202. Merchandising services [REVOKED]
612:10-7-204. Specialist on aging [REVOKED]
612:10-7-206. RehabilitationAssistive technology and prescribed adaptive aids
 and devices services for individuals with visual impairments [AMENDED]
612:10-7-220. Vehicle modification services [AMENDED]
612:10-7-221. Housing Modification [AMENDED]
612:10-7-222. Rehabilitation technology and prescribed adaptive aids and
 devices [NEW]
612:10-7-231. Services to groups of persons with disabilities [REVOKED]
612:10-7-232. Placement [AMENDED]
612:10-7-234. Computers and high tech electronic equipment [AMENDED]
612:10-7-235. Support Services for Employment [NEW]
612:10-7-244. Overview of transition from school to work services [AMENDED]
612:10-7-245. Definitions [AMENDED]
612:10-7-246. Cooperative agreements for transition services [AMENDED]
612:10-7-248. Coordination of Individualized Education Program and
 Individualized Plan for Employment [AMENDED]
612:10-7-249. Counselor responsibilities in the Transition from School to Work
 Program [REVOKED]
612:10-9-2. Consumer rights [AMENDED]
612:10-9-3. Rehabilitation of the Blind Specialist'steacher’s role [AMENDED]
612:10-9-13. Case recording standards [AMENDED]
612:10-9-15. Case status [AMENDED]
612:10-9-17. Application Status [AMENDED]
612:10-9-18. Closure from Application [AMENDED]
612:10-9-19. Eligibility Status [AMENDED]
612:10-9-20. Service Status [AMENDED]
612:10-9-25. Post-Employment Service Status [AMENDED]
612:10-9-32. Diagnosis and evaluation for homemaker cases [AMENDED]
612:10-9-33. Communication [AMENDED]
612:10-9-34. Personal management [AMENDED]
612:10-9-34.1. Visual efficiency [NEW]
612:10-9-34.2. Indoor mobility [NEW]
612:10-9-34.3. Other adaptive skills [NEW]
612:10-9-35. Home management [AMENDED]
612:10-9-36. Counseling and guidance [AMENDED]
612:10-9-37. Referral for Support Services [AMENDED]
612:10-9-38. Vocational rehabilitation [AMENDED]
612:10-11-1. Purpose [AMENDED]
612:10-11-2. Basic eligibility requirements [AMENDED]
612:10-11-6. Client participation in cost of OB services [AMENDED]
612:10-11-17. Case processing [AMENDED]
612:10-11-19. Application Status [REVOKED]
612:10-11-20. Closure from Application Status [REVOKED]
612:10-11-21. Eligibility Status [REVOKED]
612:10-11-22. Service Status [AMENDED]
612:10-11-24. Successful Closure Status [AMENDED]
612:10-11-25. Unsuccessful Closure Status [AMENDED]
612:10-11-26. Previously closed cases [AMENDED]
612:10-11-27. Inter-program transfers [AMENDED]
612:10-11-29. Post OB Closure Status [REVOKED]
612:10-11-37.1. Assessment [NEW]
612:10-11-42. Interpreter services [amended]
612:10-13-1. Mission of the program [AMENDED]
612:10-13-4. Special services and devices for individuals who are deaf, hard
 of hearing, deaf-blind or have communicative disorders [AMENDED]
612:10-13-15. Certification levels [AMENDED]
612:10-13-16. Evaluation [AMENDED]
612:10-13-17. Evaluation team [AMENDED]
612:10-13-18. Fees [AMENDED]
612:10-13-20. Certification maintenance [AMENDED]
612:10-13-21. Code of ethicsEthical standards [AMENDED]
612:15-1-2. Definitions [AMENDED]
612:15-1-3. Library functions and legal basis [AMENDED]
612:15-3-2. Application and certification [AMENDED]
612:15-3-3. Reading materials [AMENDED]
612:15-3-4. Volunteer services [AMENDED]
612:15-3-5. Services for students [REVOKED]
612:15-3-6. Descriptive video service [REVOKED]
612:15-5-1. Loan policies and procedures; responsibilities of borrower
 [AMENDED]

Sandra StokesPDPS Administrator

 

Action Items

12.

Review and Discussion with possible vote to approve the November 15, 2010, Commission for Rehabilitation Services Meeting Minutes

Kathleen ReedCommission Assistant

 

13.

Review and Discussion with Possible vote to approve Proposed New,Revoked, and Amended Internal Policies
Resolution 2011-11

DRS:3-9-8. Purchases for Vocational Rehabilitation and Visual Services Divisions’ Clients [AMENDED]
DRS:3-9-11. Telephone calling (credit) cards and Cellular phones [AMENDED]
DRS:3-9-19. Competitive bid procedures [AMENDED]
DRS:3-9-20. Sole source contracts [AMENDED]
DRS:3-9-22. Contracts and agreements with other governmental entities [AMENDED]
DRS:3-9-23. Professional services exempt from competitive bid requirement [AMENDED]
DRS:3-9-24. Fixed rate contracts [AMENDED]
DRS:3-9-25. Local Projects [AMENDED]
DRS:3-9-38. Methods of purchasing [AMENDED]
DRS:3-9-54. Property Management Section responsibilities [AMENDED]
DRS:3-9-58. Construction and/or remodeling of DRS facilities [AMENDED]
DRS:3-9-59. Telecommunications equipment and services excluding data services lines and equipment [AMENDED]
DRS:3-9-77. Equipment maintenance and repair [AMENDED]

Sandra StokesPDPS Administrator

 

14.

Review and Discussion with possible vote for Approval of Donations to the Oklahoma School for the Blind
Resolution 2011-12

Larry HawkinsOSB/OSD Superintendent

 

15.

New Business

Commissioner Kirk

 

16.

Closing Announcements

Date and location of next regular meeting of the
Commission for Rehabilitation Services:
Monday, January 10, 2011, 10:00 a.m.
Department of Rehabilitation Services
3535 NW 58th Street, Suite 200
Oklahoma City, Oklahoma 73112

Commissioner Kirk

 

17.

Adjournment

Commissioner Kirk